Annual Meeting of Members
April 21, 2016
11:30 AM to 12:00 PM
Notice of Annual Meeting
The 2016 Annual Meeting of the Members of the Paine Art Center & Gardens, Inc. will take place Thursday, April 21, 2016, commencing at 11:30 a.m. The meeting will be held within the main floor of the Paine’s Carriage House.
The meeting will be conducted for the purpose of electing board members to succeed those whose terms are about to expire and for receiving the annual reports of the President, Treasurer and Executive Director. The meeting’s business will also include the consideration and adoption of revised bylaws. More information about the board elections and bylaws revision follows (see right column).
Members of the Paine are eligible to attend and vote at the Annual Meeting of Members. If you plan to attend the meeting, please notify Doris Peitz, Business Manager, at email@example.com or (920) 235-6903 ext. 22. You may also contact Doris if you would like to receive a proxy ballot and a copy of the revised bylaws.
If you have questions about the board elections or bylaws revision, please contact Aaron Sherer, Executive Director, at firstname.lastname@example.org or (920) 235-6903 ext. 26.
Each year the Paine’s Board Management and Nominating Committee, a volunteer group, meets and reviews the board composition, including evaluating trustees with expiring terms who are eligible to serve an additional term and identifying new nominees to serve. The committee chooses individuals who will bring notable expertise, leadership, resources, and service to the organization. All nominees have agreed to serve, and there are enough vacant positions available for all of them to be elected. The slate of nominees is presented to the membership for election at the annual meeting.
The Paine’s Board of Trustees has approved and recommends to the members a revision to the organization’s bylaws. The revision changes the way board members are elected. Currently, nominees to the board are presented to the entire membership for election. As the Paine’s membership has grown to more than 3,000 individuals over the past decade, the process has become less practical and prudent. For the past ten years, very few members have attended the annual meeting or voted by proxy, and all nominees to the board have been elected. The revised bylaws change the classification and rights of members such that the current board will elect new board members. This process will make the election of board members more efficient and sensible. The revised bylaws will be presented for adoption at the annual meeting.